Adding Users and Content VIP platform specific

This document is for sites running on VIP.

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Overview #

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Adding Users #

For editors, authors, and administrators who need access to your dashboard on VIP, they will need to have accounts. There are a few ways to do this:

If you have less than 20 users
You can easily invite users to your site via email. If they already have a account associated with that email address, they will be added, if they don’t, this will prompt them to create one.

If you have more than 20 users
You can ask your users to first create a account. Then, send us a spreadsheet (or CSV) with each user’s username, the role (“administrator”, “author” or otherwise) they should have, and the URL for the sites they need to be added to.

We prefer you ask your team if they have existing user accounts first, and to provide them to you if they do. In many cases, they may have already signed up for them and this will reduce confusion in the long term to just use one account across all of their sites.

Tip: We have an “Editor’s Guide to VIP” resource page that provides helpful links for new VIP authors and editors.

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Preserving Bylines and Authors During Migration #

First, be sure to look through our Migrating and Importing Content documentation.

Once all the authors are created, we can now safely migrate over content while preserving authorship of posts. To do this, you will create an author mapping CSV, mapping the username on your existing site to the username.

When you submit your WXR export to us, we will use this mapping CSV to make sure that the bylines are properly attributed.

For bylines that do not need logins, we recommend using Co-Authors Plus to create a Guest Author account. A guest author account allows you to create a byline with a bio, avatar, author page, without creating a login. This is ideal for one-off writers or folks who never login. Co-Authors Plus allows you to easily manage authors while decreasing the number of logins to your site (which can present a security concern). There are also wp-cli tools available to help create guest authors in bulk automatically.

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Roles and Permissions #

Users can have different permissions regarding creating, editing, and modifying site content. We suggest reviewing WordPress User Roles and select the appropriate permissions for that new user. Roles can be changed at any time by a site administrator.

For more fine-grained control, you can also create custom roles or modify the default ones.

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No matter where you are in the planning process, we’re happy to help, and we’re actual humans here on the other side of the form. 👋 We’re here to discuss your challenges and plans, evaluate your existing resources or a potential partner, or even make some initial recommendations. And, of course, we’re here to help any time you’re in the market for some robust WordPress awesomeness.